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By-Laws

Here is the current board of directors approved by laws.

BYLAWS OF HANCOCK COUNTY
AMATEUR RADIO CLUB Inc
A State of Indiana Domestic Non-Profit Corporation

COMES NOW the name of this non-profit organization is HANCOCK COUNTY AMATEUR RADIO CLUB Inc states the following,
WITNESSETH THAT:
WHEREAS: This organization is organized in accordance with the Indiana Nonprofit Corporation Act of 1991, as amended. The organization has not been formed for the purposes of making profit or obtaining personal financial gain and,
WHEREAS: The assets and income of this organization shall not be distributed to or for the benefit of the trustees, directors, members or any other officers. The assets and income shall only be used to promote non-profit purposes as described below and,
WHEREAS: Nothing contained herein shall be deemed to prohibit the payment of a modest and reasonable compensation to employees and contractors for services provided for the benefit of the organization and,
WHEREAS: This organization shall not carry on any activities not permitted to be carried out by a non-profit organization exempt from federal income tax. The organization shall not endorse any candidate or contribute to or work for or otherwise support or oppose any candidate for public office. This organization has been created exclusively for purposes subsequent to section 501(c)(3) of the Internal Revenue Code.
WHEREFORE, The following amended bylaws of the Hancock County Amateur Radio Club Inc, is hereby approved and adopted by the board of directors of the Hancock Amateur Radio Club Inc, after being approved by all members, and the board of directors at a regular meeting held on March 17, 2021 and are effective as the date of adoption. The following By-Laws shall supersede and replace all former of the Corporation.

Article I. Membership:
Section 1.01 Types of Membership. There are four types of membership:

(a) Active Member. An active member is referred to as a “member in good standing” in the constitution. This type of membership requires that dues be paid for the current year. This type of membership has full voting rights. Active members must obtain any class of Amateur Radio License issued by the FCC (Federal Communications Commission) within 6 months of becoming an active member. If they fail to do so, they will become an inactive member.

(b) Inactive Member. An inactive member is any member who has not paid dues for the current year or has not obtained an Amateur Radio License within 6 months of joining. Inactive members do not have voting rights.

(c) Associate Member. An associate member is otherwise an active member but due to physical health conditions cannot attend regular meetings or an otherwise active member who cannot attend regular monthly meetings due to work scheduling. Associate members have full voting rights and must pay full yearly dues. Associate members must obtain any class of Amateur Radio License issued by the FCC (Federal Communications Commission) within 6 months of joining. If they fail to do so, they will become an inactive member. The secretary shall provide either written or electronic ballots to the member on all issues with the exception of motions that are brought up at a regular meeting and then voted on at that same meeting. The secretary shall collect associate member ballots and present at the meeting at which votes on the issue are counted. Voting under this section shall not be considered proxy voting. The secretary will ensure that the votes were cast by the proper member, there is one vote per associate member, and shall retain a record of those votes.

(d) Silent Keys. Silent keys are deceased members. Members of any other type automatically become silent keys upon death.

Article II. MEETINGS:
Section 2.01 Annual Club Meeting. An annual meeting shall be held once every calendar year for the purposes of electing officers and directors and transaction of such other business as may properly come before the meeting. The annual meeting shall be held at the time and place designated by the Board of Directors from time to time. At the discretion of the Board of Directors, all meetings under special circumstances may be conducted by teleconference or another form of electronic communications.
(a) The following orders of business shall be addressed during the annual meeting unless decided otherwise by the Board of Directors via written notice:
i. Election of officers and directors
ii. Reviewing the annual report
iii. Reconciling the balance sheet
iv. Any other transaction of such other business as may be properly brought before the meeting
(b) The annual meeting shall take place at a location designated on the club web site or by email notification.
Section 2.02 Annual Board of Directors Meeting. Unless it falls on a holiday or otherwise is designated by the Board of Directors via written notice, the Directors shall meet for their annual meeting approximately one week before the annual club meeting in December each year.
(a) The following orders of business shall be addressed during the annual meeting unless decided otherwise by the Board of Directors via written notice:
i. Review of the financial records for the year.
ii. Establish a budget for the following year.
iii. Set membership dues for the following year.
(b) The annual meeting shall take place at a location designated on the club web site or by email notification.

Section 2.03 Regular Club Membership Meetings. Regular meetings shall be held on the 4th Wednesday of the month with the exception of December when the annual meeting is held. Regular meetings may at times be moved one week earlier if needed in June to allow for the meeting to occur prior to ARRL (American Radio Relay League) Field Day.
Section 2.04 Special Meetings. Special meetings may be requested by the President of the organization. A special meeting shall be held upon the written request of at least (5) club members. A special meeting of members is not required to be held at a geographic location if the meeting is held by means of teleconference or another form of electronic communications in a manner pursuant to which all members have the chance to read and/or hear the proceedings substantially concurrent with the occurrence of the proceedings, raise points on matters submitted to the members, pose questions, and make any desired comments. Notices shall be sent to all members concerning special meetings and the business to be transacted. Only such business as designated shall be transacted. Such notices shall be in writing so that they arrive not less than 24 hours before the meeting.
Section 2.05 Conduct of Meetings. All meetings shall be conducted by Robert’s Rules of Order.
Article III. Voting.
Section 3.01 Voting may be done at any meeting specified above. For normal business a simple majority of the members in good standing in attendance is required. Voting by proxy is not allowed. Members must be in attendance at the meeting when a vote is called to cast a vote except when the meeting is being conducted electronically. In that case, they must be present on-line. Each member in good standing is allowed one vote. A member in good standing is defined as any full member who has paid the full amount of dues for the current year as recorded by the Secretary.
Article IV. Expenditures.
Section 4.01 Any member who commits to a total non-recurring expenditure for a single submission that exceeds the amount of $20 on behalf of the club and expecting re-imbursement from the club shall get approval of one the board of directors prior to making such expenditure. All additional expenditures within 30 days must be approved by a board member. If the amount exceeds $50, then the expenditure must be approved by the entire board of directors. Only the board of directors are allowed to enter a contract on behalf of the club. All records of any purchases or contracts shall be retained by the Secretary.
Article V. Dues.
Section 5.01 Each active member shall pay yearly dues at the annual meeting for the upcoming year for each year that they remain a member. The amount of the Dues will be determined by the Board of Directors at their annual meeting in December based on projected income and budget for the following year. Active Members who have not paid dues and received by the Treasurer by Jan 1st will become Inactive Members until such time as they have paid dues for the new year. Dues may also be mailed to the club P.O. box specified at the club web site www.w9atg.org. The board of directors may at their discretion designate a member as a life member with regard to dues.
Article VI. Notice.
Section 6.01 The following amount of written notice of all regular meetings shall be provided under this section or as otherwise required by law: Two weeks. The following amount of written notice of all special meetings shall be provided under this section or as otherwise required by law: 48 Hours. The notice shall include the date, hour, and location of the meeting and, if for a special meeting, the purpose of the meeting. Such notice shall be mailed or emailed to all members of record at the address shown on the corporate books, at least 2 weeks prior to the meeting.
Article VII. Quorum
Section 7.01 A quorum for a membership meeting shall be the following: 10% of the membership in good standing but not less than 5 persons. In the absence of a quorum, a majority of the directors may delay and reschedule the meeting to another time. If a quorum is represented at a rescheduled meeting, any business may be transacted that might have been transacted at the meeting as originally scheduled.
Article VIII. Informal Actions.
Section 8.01 Any action required to be taken, or which may be taken, at a meeting, may be taken without a meeting and without prior notice if consent in writing, set forth the action so taken, is signed by the Directors with respect to the subject matter of the vote.
Article IX. BOARD OF DIRECTORS:
Section 9.01 Role of Directors. The Board of Directors shall be responsible for having the authority of managing the affairs of the Nonprofit directly and/or by delegation.
Section 9.02 Number of Directors. The organization shall be managed by a Board of Directors consisting of 5 directors and not more than 7 which includes At Large Directors.
Section 9.03 Election and Term of Office. The Directors shall be elected by a majority vote of all club members in good standing at the annual membership meeting. Each Director shall serve a term of 1 year, or until and unless a successor has been elected and qualified. If a Director resigns or is removed before their term is completed, a member in good standing can be voted in to replace the specific Director at the next regular meeting following the resignation or at a special meeting.
Section 9.04 Quorum. A quorum of the Directors shall be the following:
(a) If the board consists of 5 members a quorum is 4 members.
(b) If the board consists of 6 members a quorum is 5 members.
(c) If the board consists of 7 members a quorum is 6 members.
Section 9.05 Regular Meetings. At the next regular board meeting the Board of Directors after their election for the purpose of appointing new committee chairpersons, and for transacting such other business as may be deemed appropriate. The Board of Directors may provide, by resolution, for additional regular meetings without notice other than the notice provided by the resolution. At the discretion of the Board of Directors, all meetings under special circumstances may be conducted via Phone Conference, or by electronic means.
Section 9.06 Special Board Meetings. Special board meetings may be requested by the President of the organization. A special meeting may be requested by providing 48 Hours written notice by email. Minutes of the meeting shall be sent to the Board of Directors within two weeks after the meeting. At the discretion of the Board of Directors, all meetings under special circumstances may be conducted via Phone Conference, or by electronic means.
Section 9.07 Procedures. The vote of a majority of the Directors present at a properly called board meeting as dictated by these Bylaws at which a quorum is present shall be the act of the Board of Directors unless the vote of a greater number is required by law or by these Bylaws for a particular resolution. A Director of the organization who is present at a meeting at the Board of Directors at which action on any corporate matter is taken shall be presumed to have assented to the action taken unless their dissent shall be entered in the minutes of the meeting. The Board shall keep written minutes of its proceedings in its permanent records. The minutes will include, at the least, names of all members present, resolutions proposed and voted upon, and any Director Abstentions or objections to resolutions.
Section 9.08 Vacancies and Removals. A Director shall be subject to removal, with or without cause, at a meeting called for that purpose. Any vacancy that occurs on the Board of Directors, whether by death, resignation, removal, or any other reason, may be filled by a majority vote of the remaining active membership. A Director elected to fill a vacancy shall be an active member and serve the remaining term of their predecessor or until a successor has been elected and qualified. If all Directors resign or are removed, any active member shall hold a special meeting for the purpose of electing the Board of Directors.
Section 9.09 Resignation. If a Director wishes to resign from their directorial position, they shall do so in the following manner: Giving the Board 30 Days Notice in writing.
Section 9.10 Section 2.11 Committees. To the extent permitted by Indiana law, the Board of Directors may appoint from its members a committee or committees, temporary or permanent, and designate the duties, powers, and authorities of such committees. The committees shall have a specific purpose and the Board of Directors, in creating a committee, shall outline the parameters of the committee, including, but not limited to, meetings, notice, quorum requirements, and all other pertinent procedures.
Article X. OFFICERS:
Section 10.01 Officers of the Corporation: The Officers of the organization shall be the following: The President; the Vice President; the Treasurer; the Secretary which are also directors. Two or more offices may be held by one person, all who shall be elected by the members of the Corporation. The Directors may appoint an assistant to the Treasurer and an assistant to the Secretary and other such officers as in their judgment may be necessary. The President may not concurrently serve in another position. The Board of Directors from time to time can make resolution(s) for the good of the corporation to maintain professional, fairness, safety, financial health, and the general welfare of the corporation and its members.
Section 10.02 President/Chairperson -- The President shall be the chief executive officer and shall preside over all meetings of the Board of Directors and its Executive Committee, if such a committee is created by the Board of Directors, sign all corporate documents unless they delegate that responsibility to another Officer, and direct the process of the creation and implementation of resolutions.
Section 10.03 The Vice President shall be responsible for performing the duties of the President in the President's absence and assist the President with the performance of their duties. and activity as approved by the club. He or she shall maintain close liaison with the Emergency Coordinator to further club participation to the Amateur Radio Emergency Service.
Section 10.04 Secretary -- The Secretary shall provide notice of any and special meetings to the Board of Directors, keep an updated list of the membership of the club, keep and organize minutes for all regular and special meetings. The secretary may delegate this responsibility. The Secretary shall certify and arrange the official records of the organization. The Secretary will be the second person on the checking and saving accounts.
Section 10.05 Director(s) At Large – The director(s) at large is a director that may not be a part of the executive officers. He/She will be assigned to do different duties by the president. He/She will have full voting rights on the board.
Section 10.06 Treasurer -- The Treasurer shall be responsible for conducting the organization's financial affairs as directed by the Board of Directors and shall prepare and present reports regarding corporate finances as required, but no less often than at the annual meeting of the Board of Directors. The Treasurer shall maintain a record of payees, money and assets, available to the Board of Directors at each meeting or emailed to each of the board members prior to the meeting. The Treasurer shall provide documentation for the annual financial audit. The Treasurer is responsible for filing any required IRS forms with the IRS. The Treasurer shall routinely pick up mail from the Post Office Box retaining any financial mail and turning all other mail over to the President.
Section 10.07 Election and Term of Office. The Officers shall be elected annually by the members of the Corporation. Each officer shall serve a term of 1 Year.
Section 10.08 Vacancies and Removals. The Board of Directors shall have the power to remove an Officer / Director or agent of the organization. Any vacancy that occurs for any reason may be filled by the Board of Directors on or before the Annual meeting.
Article XI. INDEMNIFICATION:
Section 11.01 Indemnification of Directors and Officers, to the extent not inconsistent with the law of the State of Indiana, every person (and heirs and personal representatives of such person) who is or was a director or officer of the Corporation shall be indemnified by the Corporation to the same fullest extent that directors and officers of nonprofit corporation are indemnified under the Nonprofit act, 12 U.S. Code 3051. Nonprofit corporation.
Article XII. AMENDING BYLAWS:
Section 12.01 Amendment Procedure. The Bylaws may be amended, altered, or repealed by the Board of Directors by a majority of a quorum vote of its members at any regular or special meeting. The full text of the proposed change shall be distributed to all board members at least ten (10) days before the meeting where the change is to be voted on.

Article XIII. DISSOLUTION:
Section 13.01 Dissolution Procedure. The organization may be dissolved only with the authorization of the Board of Directors given a special meeting called for that express purpose and with the subsequent approval of a supermajority (75%) vote of the members in good standing. Upon the dissolution of the corporation, assets shall be distributed for one or more exempt purposes within the meaning of the 501(c)(3) of the Internal Revenue code, or to the state or local Government for a public purpose. Any such assets not so deposed of shall be deposed of by a Court of Competent Jurisdiction of the County in which the principle office of the Corporation is then located.
Article XIV. Liabilities.
Section 14.01 All liabilities and obligations shall be paid, satisfied, and discharged, or adequate provisions shall be made, therefore. The club shall not incur any debt at any time or any obligations that exceed available funds.
Article XV. Distribution of Assets.
Section 15.01 Assets not held upon a condition requiring return, transfer, or conveyance to any other organization or individual shall be distributed, transferred, or conveyed, in trust or otherwise, to charitable and educational organization, organized under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, of a similar or like nature to this organization, as determined by the Board of Directors.
Article XVI. FISCAL YEAR:
Section 16.01 Fiscal Year, the fiscal year of the Corporation shall be the calendar year from January to December.

IN WITTNESS WHEREOF, we the undersigned do hereby execute these Amended by-laws and reinstated code of by-laws of the Hancock County Amateur Radio Corporation’ Inc, and certify that a majority of the members of the Board of Directors voted in favor of these Amended and Reinstated Code of By-laws and certify the truth of the facts herein stated this _____day of ___________ 2020.
HANCOCK COUNTY AMATEUR RADIO CORPORATION Inc
By:______________________________________, President (Print )
_________________________________________, President (Signature)
By:______________________________________, Vice-President (Print)
_________________________________________, Vice-President (Signature)

STATE OF INDIANA )
)
COUNTY OF HANCOCK )

Before me a Notary Public in and for said county and state, personally appeared____________ and _____________ President and Vice President respectively of the Hancock Amateur Radio Corporation Inc, who acknowledged execution of the foregoing Amended and Reinstated code of By-Laws of the Hancock County Amateur Radio Corporation Inc., for and on behalf of said corporation, and who, having been duly sworn, state that the representations contained herein are true.
Witness my hand as Notarial Seal this ____day of _____________, 2020

___________________________
Notary Public
My Commission Expires:
_____________________
___________________________________
Residents County (Signature)
_________________
“I affirm under the penalties for perjury, that I have taken responsible care to redact each Social Security Number in this document unless required by law”.